Wedding business software for today's wedding pros
Wedplicity is wedding business software built around how wedding work actually runs. Inquiries, quotes, contracts, calendar, payments, and your client portal stay connected. Built-in AI prepares the admin. You approve every word.
No card required
What this wedding business software includes
Wedplicity wedding business software brings bookings, couples, services, availability, contracts, and payments into one connected CRM. Its built-in business brain works from that live studio information, so it can prepare the next step without making you explain your business again.
Coming up
Next wedding
3 OctoberOscar & Maya
Last discussion Shall we add the meadow aisle and keep the barn for speeches?
Needs a human
Needs your eye
- Oscar & Maya
Reply drafted in your voice. Add a personal note, then send.
Review draft - Harriet
No reply in 16 days. A short chase will keep the date warm.
Chase
Business snapshot
How the books look
- Revenue £8,420
- Outstanding £2,465
- Bookings won 3
Trained around how you work
Set your services, prices, diary, policies, and approved voice once. Saturday morning you open one picture of your studio: the next wedding, who needs you, and how the books look. The assistant prepares the routine work. You stay on the human part.
Works your way. Sounds like you. Brings you in for the human part.
What your business brain connects
Booking system
Every inquiry from first reply through to a confirmed booking.
Forms builder
Build your own inquiry forms and ask for what matters.
Calendar
Bookings, appointments, and key dates in one view.
Organizer
A board that shows what needs you next.
Catalog & pricing
Packages, add-ons, and the prices you actually charge.
Quotes & proposals
Proposals built from your catalog, not from scratch.
Contract handling
Draft, send, and sign without leaving the booking.
Client portal
One tidy place for couples to keep up with you.
Payments
Deposits and balances handled beside the booking.
QuickBooks
Customers, invoices, payments, and refunds stay in step.
What wedding business software actually has to do
If you are comparing wedding business software, start with the jobs that eat your week. The right platform keeps those jobs on the same couple record, not in five logins.
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Catch every inquiry
Website forms, email, and follow-ups land on one organizer board so a warm lead does not sit in your inbox until the couple books someone else.
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Quote from your real catalog
Packages, add-ons, and seasonal prices live in the software. Drafts start from what you actually charge, not from last year's spreadsheet.
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Keep contracts with the booking
Draft, send, and collect signatures without leaving the couple's record. The contract stays beside the quote that created it.
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Collect deposits on the same schedule
Payment plans, balances, and reminders sit with the event date. Couples see the next step in their portal instead of asking you for another link.
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See the week on one calendar
Consultations, setup days, shoot days, and vendor arrival windows share one diary. The software is built around wedding dates, not a generic sales stage.
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Prepare admin in your voice
Built-in AI drafts replies, quotes, and follow-ups from your studio data and approved tone. Nothing sends until you say so.
Purpose-built wedding business software, not a sales CRM with a ribbon on it
Most wedding pros arrive here after trying a generic CRM, a contract tool, and a payments app. Those tools can book a client. They rarely understand a wedding.
Generic small-business CRM
Pipelines, stages, and deal values. Fine for selling a product. Weak on event dates, vendor windows, tasting notes, and deposit schedules.
Separate quote, contract, and payment tools
Each job works. The couple does not. You copy names, dates, and totals between systems, then chase the link they lost.
Spreadsheets and a busy inbox
Cheap, familiar, and easy to outgrow. Peak season turns the spreadsheet into the job.
Wedplicity wedding business software
One studio record for the couple, the date, the catalog, the contract, and the money. The business brain drafts from that record. You stay in charge.
Choosing software and want the longer checklist? What to look for in wedding business software. Prefer the mobile view? See the wedding business app.
Your whole business, connected to one brain
Catalog, availability, pricing, contracts, knowledge, couples, and voice all feed the same live source. Built-in AI tools draft from your real studio data, not a blank prompt. You approve every word.
- Catalog
- Availability
- Pricing
- Contracts
- Knowledge
- Couples
- Voice
Every draft runs through your live books, not a blank prompt.
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Your books, as they stand today
Catalog, calendar, capacity, and seasonal pricing are queried live. Quotes and replies use the numbers you actually charge.
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Written for the inquiry in front of you
Date, venue, package notes, and FAQs shape the draft. It is for that couple, not a generic client.
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Tone learned from the words you send
Warmth, formality, greetings, and sign-offs come from messages you have already approved.
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Specialists, not one catch-all prompt
Purpose-built AI tools prepare replies, quotes, contracts, catalog work, and social posts. You still press send.
Who is it for?
Wedding professionals who run the business as well as the work. If your craft is strong and the admin never quite keeps up, this is built around that.
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Photographers
Inquiries, coverage quotes, and shoot days in one view.
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Florists
Seasonal prices, consultations, and setup days in one organizer.
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Cake makers
Tasting requests, cake quotes, and delivery dates stay with the booking.
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Hair & makeup artists
Trials, bridal parties, and travel in one calendar.
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Planners
Couples, vendors, and proposals in one organizer.
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Coordinators
Day-of bookings and run sheets without the notebook chase.
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Celebrants
Ceremony bookings, follow-ups, and contracts in one place.
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Venues
Dates, packages, and couple details in one calendar.
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Videographers
Packages, bookings, and delivery dates without the scatter.
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DJs
Inquiries, gig dates, and contracts beside the booking.
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Live bands
Availability, quotes, and contracts in one diary.
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Caterers
Guest numbers, menus, and deposits kept with the event.
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Fashion designers
Fittings, orders, and wedding dates in one thread.
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Transport
Arrival windows and bookings in one calendar.
If your wedding business is not on this list, the same tools still apply.
Wedding business software with one connected brain
Wedplicity is purpose-built wedding business software and a smart CRM. Inquiry forms, organizer board, quote builder, contracts, calendar, payments, and client portal feed one business brain. Built-in AI uses your packages, pricing, policies, and approved tone to draft work for your approval.
Keeps every couple moving
Inquiries, quotes, contracts, bookings, reminders, and payments stay connected from first contact to final payment.
Sounds like you, not everyone else
It learns from messages you have approved, including your warmth, phrasing, greetings, and sign-offs. Each draft mirrors your business personality instead of flattening it into generic copy.
Knows when the work needs you
You stay in charge of creative choices, important decisions, and every personal relationship. Wedplicity prepares the routine work around them.
Generic tools do not understand deposits, event dates, or vendor windows
You have outgrown spreadsheets, but most platforms still feel like a sales CRM with a wedding logo. Purpose-built wedding business software keeps inquiries, quotes, contracts, and payments in one place.
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Nothing talks to anything else
Email, spreadsheets, a calendar, a contract tool, and a payment app all hold a piece of the same booking. Wedding business software keeps those records linked.
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Generic software misses how weddings work
Sales CRMs do not understand event dates, deposit schedules, or vendor arrival windows. This software is built around that pattern from the start.
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Other platforms felt bloated or generic
You have outgrown spreadsheets, but the wedding tools you tried did not fit how you actually work. Wedplicity follows the booking, not a sales pipeline.
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Couples chase you for what should be obvious
Quotes, contracts, and invoices live in three places. One client portal keeps the next step in front of them so you are not forwarding links.
Admin off your plate. Creative work back in your hands.
From first reply to final payment, your CRM keeps the business side connected and your business brain prepares the routine work.
Replies ready when you are
Inquiry drafts wait in your inbox even when you are at a gig, on set, or with a bride. Review, tweak, and send in minutes.
Professional without the paperwork
Polished forms, quotes, contracts, and a client portal keep couples looked after while Wedplicity tracks the moving pieces.
Quotes built from your catalog
Packages, add-ons, and seasonal pricing live in one place. Wedplicity can draft a single quote or optional Good / Better / Best proposals from your real catalog. You approve before anything sends.
Your whole business in one place
Dates, leads, quotes, and payments sit on one board. Your business brain keeps the context connected so you always know what needs you next.
Give couples a choice. Keep more of every booking.
Optional Better and Best tiers from your catalog, prepared by Wedplicity and approved by you.
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Essentials
Core package that matches what they asked for.
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Signature
The upgrade most couples choose.
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Premium
Full experience for couples who want everything.
Better and Best are optional. Turn them on when you are ready. The assistant helps set up your catalog.
- Core package
- What they asked for
- Most couples pick this
- Popular upgrades included
- Full experience
- Everything included
Keep your books current without entering everything twice
Connect QuickBooks Online and Wedplicity keeps the accounting records behind each booking moving with the rest of your business.
Customers stay connected
Keep customer records aligned as bookings move forward.
Invoices follow your schedule
Sync booking invoices using the payment schedule you already manage in Wedplicity.
Payments and refunds are accounted for
Post completed payments and refunds without copying figures between systems.
QuickBooks Online
Connected to Wedplicity- Customers Ready to sync
- Invoices Ready to sync
- Payments Ready to sync
- Refunds Ready to sync
See it in action
See how the CRM and built-in business brain keep each booking connected from inquiry to payment.
Move bookings faster
A simple drag-and-drop board highlights exactly what needs your attention right now. Never miss a follow-up and never let hot leads go cold.
Good / Better / Best proposals from your catalog
When you enable tiered proposals, couples choose from packages built from your catalog. You review and approve every proposal before it sends.
Conversational contract drafting
Use the built-in assistant to tailor contracts section by section. Wedplicity keeps the contract with the booking and manages signatures in one place.
A business brain shaped around your studio
Your pricing, tone, and policies shape every draft. It is like another pair of hands for routine admin, with nothing sent without your approval.
Learns the way your brand speaks
You set the warmth, formality, phrasing, sign-offs, and boundaries in your voice and tone controls. Drafts use that approved guidance instead of generic filler.
It learns. You lead.
Built-in AI uses the packages, tone, and workflow you set in Wedplicity. You still approve every message before it goes out.
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It works from your setup
Your packages, boundaries, FAQs, and approved voice shape what comes next.
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Replies sound like you
Emails and quotes come back in your voice, ready to edit, not generic filler.
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Nothing leaves without you
Review, tweak, or ignore. You press send. Wedplicity does the heavy lifting in the background.
Less admin. More time for the work you love.
Wedding pros describe the same shift: inquiries handled, follow-ups prepared, and evenings back for creative work.
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"Wedplicity helps me follow up instantly and send complete quotes. Couples stop feeling like they have to drag information out of me."
Emily Hart
Wedding Planner, Manchester
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"It feels like having someone in the office while I am out shooting. Drafts are waiting when I get back, and I just review and send."
Sophie Lane
Photographer, Cotswolds
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"My biggest change is having admin off my head. Deposits get chased, quotes get drafted, and I can focus on the cakes again."
Natalie Reeves
Cake Designer, Leeds
Abby
Co-founder of Wedplicity & Bakebella
20 years in the wedding industry
Rob
Co-founder & Senior Technical Architect
Enterprise platform backgroundBuilt by a wedding pro,
for the way wedding businesses work
I'm Abby, and I run Bakebella. After nearly 20 years in the wedding industry, I know the pattern far too well: brilliant creatives doing incredible work, then drowning in admin after the day is done. Inquiry replies at midnight. Quotes half-written. Follow-ups that never get sent. Entire weeks swallowed by paperwork that still somehow never feels finished.
I lived that myself. After a 12-hour day covered in icing sugar, I would sit down to invoices, inquiry replies, and half-finished notes, knowing I needed help but not another person to manage. Not because I did not care, but because everything was scattered and too much of it lived in my head.
I tried every platform going. CRMs, invoicing apps, project management tools. They were either too generic, too clunky, or clearly built by people who had never had three weddings in one weekend and six couples waiting on different answers.
So I roped in my partner and said, "can we just build what I actually need?" That kitchen-table conversation turned into Wedplicity: a smart wedding CRM and business brain that keeps the work connected and helps prepare the admin.
If you've ever ended a Sunday night thinking, "I love what I do, so why am I still doing admin instead of resting?" I built this for you.
Common questions
Everything you need to know about Wedplicity before you start.
What is wedding business software?
Wedding business software is built for wedding professionals to run the business side of the work: capturing inquiries, sending quotes, signing contracts, taking payments, and managing every couple from first message to wedding day. Wedplicity is that software, with a connected business brain that helps prepare routine admin.
How is wedding business software different from a generic small-business CRM?
Generic CRMs are built around sales pipelines. Wedding business software is built around event dates, vendor arrival windows, deposit and balance schedules, consultations, and the cadence couples expect. Wedplicity is designed for that pattern from the ground up.
What should I look for in wedding business software?
Look for software that keeps the couple, the event date, the quote, the contract, and the payment schedule in one record. Catalog-backed pricing, a client portal, and drafts that wait for your approval matter more than a long feature list. Read what to look for in wedding business software if you want the longer checklist.
Who is this wedding business software for?
Photographers, florists, planners, cake makers, makeup artists, celebrants, venues, stylists, caterers, DJs, and other wedding professionals who run the business as well as the work. Start with photographers, florists, planners, cake makers, or makeup artists if you want a trade-specific view.
Does this replace my contracts, quotes, and payments tools?
Yes. Wedplicity covers quotes, contracts, payments, calendar, messaging, and a client portal in one platform, so you can retire the other tools instead of paying for five separate subscriptions.
Will the wedding business software work on my phone?
Yes. Wedplicity is a web app that works on desktop, tablet, and mobile. Reply between bookings, send a quote from a venue walkthrough, or check tomorrow's schedule from your phone. If you specifically want the mobile view, see the wedding business app.
Can I import what I already have?
Yes. Bring across existing bookings, your service catalog, and your past clients so the software reflects your real studio from day one. Most wedding pros are up and running in under fifteen minutes.
Is the AI assistant safe to put in front of clients?
It never sends anything without your approval. Every draft waits in your inbox for you to review, edit, or skip. The assistant prepares. You decide.
Is there a free trial?
Yes. Start a full-access free trial with no card required. Use it on real inquiries and decide for yourself whether the software fits your wedding business.
Ready for a wedding CRM that thinks like your studio?
Bring your bookings, admin, and client journey into one smart business brain built for wedding professionals.
✓ 30-day free trial ✓ AI-assisted, human-approved ✓ £39 / $49/month after ✓ Cancel anytime