Start for free

A virtual assistant for wedding planners, built into your CRM

Wedplicity is the smart CRM and business brain built for wedding planners. Its virtual-assistant tools use your packages, vendor network, pricing, and approved voice to prepare work while you stay in control.

Try It For Free

No card required

The smart CRM and business brain built for wedding professionals

Wedplicity brings your bookings, couples, services, availability, contracts, and payments into one connected wedding CRM. Its built-in business brain works from that live information, so it can prepare the next step without making you explain your studio again.

Trained around how you work

Set your services, prices, diary, policies, and approved voice once. Saturday morning you open one picture of your studio: the next wedding, who needs you, and how the books look. The assistant prepares the routine work. You stay on the human part.

Works your way. Sounds like you. Brings you in for the human part.

What your business brain connects

  • Booking system

    Every inquiry from first reply through to a confirmed booking.

  • Forms builder

    Build your own inquiry forms and ask for what matters.

  • Calendar

    Bookings, appointments, and key dates in one view.

  • Organizer

    A board that shows what needs you next.

  • Catalog & pricing

    Packages, add-ons, and the prices you actually charge.

  • Quotes & proposals

    Proposals built from your catalog, not from scratch.

  • Contract handling

    Draft, send, and sign without leaving the booking.

  • Client portal

    One tidy place for couples to keep up with you.

  • Payments

    Deposits and balances handled beside the booking.

  • QuickBooks

    Customers, invoices, payments, and refunds stay in step.

Your whole business, connected to one brain

Catalog, availability, pricing, contracts, knowledge, couples, and voice all feed the same live source. Built-in AI tools draft from your real studio data, not a blank prompt. You approve every word.

Your business one brain
  • Catalog
  • Availability
  • Pricing
  • Contracts
  • Knowledge
  • Couples
  • Voice

Every draft runs through your live books, not a blank prompt.

  • Your books, as they stand today

    Catalog, calendar, capacity, and seasonal pricing are queried live. Quotes and replies use the numbers you actually charge.

  • Written for the inquiry in front of you

    Date, venue, package notes, and FAQs shape the draft. It is for that couple, not a generic client.

  • Tone learned from the words you send

    Warmth, formality, greetings, and sign-offs come from messages you have already approved.

  • Specialists, not one catch-all prompt

    Purpose-built AI tools prepare replies, quotes, contracts, catalog work, and social posts. You still press send.

Who is it for?

Wedding professionals who run the business as well as the work. If your craft is strong and the admin never quite keeps up, this is built around that.

If your wedding business is not on this list, the same tools still apply.

A virtual assistant inside your wedding business brain

Wedplicity's wedding planner virtual assistant is a built-in part of its smart CRM, not a separate product or a generic chatbot. It uses your packages, vendor network, approved tone, and couples' details to draft replies, build proposals, and surface what needs you. Every message waits for your approval.

  • Keeps every couple moving

    Inquiries, quotes, contracts, bookings, reminders, and payments stay connected from first contact to final payment.

  • Sounds like you, not everyone else

    It learns from messages you have approved, including your warmth, phrasing, greetings, and sign-offs. Each draft mirrors your business personality instead of flattening it into generic copy.

  • Knows when the work needs you

    You stay in charge of creative choices, important decisions, and every personal relationship. Wedplicity prepares the routine work around them.

A human VA would help, but onboarding one feels like another job

You are answering inquiries at 11pm after a venue walkthrough. Wedplicity already has the packages, vendors, and tone you set, so it can prepare the admin for your review.

  • Replies wait until midnight

    The day was a walkthrough. The evening becomes inbox catch-up. Drafts wait for review so couples still get a timely answer without another late night.

  • Package templates live in different docs

    Full planning, partial, and day-of each have their own wording. Proposals build from your catalog so the right scope and price stay attached to the right package.

  • Vendors and timelines scatter

    Five tools hold the pieces of one wedding. The organizer keeps vendor lists, contracts, and the next milestone with the couple they belong to.

  • Couples chase you for the next decision

    You forget who is waiting until they follow up. Each morning surfaces what needs you so the assistant prepares, and you decide.

Admin off your plate. Creative work back in your hands.

From first reply to final payment, your CRM keeps the business side connected and your business brain prepares the routine work.

  • Replies ready when you are

    Inquiry drafts wait in your inbox even when you are at a gig, on set, or with a bride. Review, tweak, and send in minutes.

  • Professional without the paperwork

    Polished forms, quotes, contracts, and a client portal keep couples looked after while Wedplicity tracks the moving pieces.

  • Quotes built from your catalog

    Packages, add-ons, and seasonal pricing live in one place. Wedplicity can draft a single quote or optional Good / Better / Best proposals from your real catalog. You approve before anything sends.

  • Your whole business in one place

    Dates, leads, quotes, and payments sit on one board. Your business brain keeps the context connected so you always know what needs you next.

Give couples a planning package choice

Optional Better and Best tiers from your planning catalog, prepared by Wedplicity and approved by you.

  • Essentials

    Day-of coordination.

  • Signature

    Partial planning support.

  • Premium

    Full planning package.

Better and Best are optional. Turn them on when you are ready. The assistant helps set up your catalog.

Try It For Free

Keep your books current without entering everything twice

Connect QuickBooks Online and Wedplicity keeps the accounting records behind each booking moving with the rest of your business.

  • Customers stay connected

    Keep customer records aligned as bookings move forward.

  • Invoices follow your schedule

    Sync booking invoices using the payment schedule you already manage in Wedplicity.

  • Payments and refunds are accounted for

    Post completed payments and refunds without copying figures between systems.

QuickBooks Online QuickBooks Online Connected to Wedplicity
  • Customers Ready to sync
  • Invoices Ready to sync
  • Payments Ready to sync
  • Refunds Ready to sync

See it in action

See how the CRM and built-in business brain keep each booking connected from inquiry to payment.

Move bookings faster

A simple drag-and-drop board highlights exactly what needs your attention right now. Never miss a follow-up and never let hot leads go cold.

Wedplicity organizer board

Good / Better / Best proposals from your catalog

When you enable tiered proposals, couples choose from packages built from your catalog. You review and approve every proposal before it sends.

Wedplicity quote builder with catalog-based proposal drafts

Conversational contract drafting

Use the built-in assistant to tailor contracts section by section. Wedplicity keeps the contract with the booking and manages signatures in one place.

Wedplicity conversational contract drafting

A business brain shaped around your studio

Your pricing, tone, and policies shape every draft. It is like another pair of hands for routine admin, with nothing sent without your approval.

Wedplicity virtual assistant messaging

Learns the way your brand speaks

You set the warmth, formality, phrasing, sign-offs, and boundaries in your voice and tone controls. Drafts use that approved guidance instead of generic filler.

Wedplicity voice and tone controls showing automatic learning from brand communication

It learns. You lead.

Built-in AI uses the packages, tone, and workflow you set in Wedplicity. You still approve every message before it goes out.

  • It works from your setup

    Your packages, boundaries, FAQs, and approved voice shape what comes next.

  • Replies sound like you

    Emails and quotes come back in your voice, ready to edit, not generic filler.

  • Nothing leaves without you

    Review, tweak, or ignore. You press send. Wedplicity does the heavy lifting in the background.

Less admin. More time for the work you love.

Wedding pros describe the same shift: inquiries handled, follow-ups prepared, and evenings back for creative work.

  • "Wedplicity helps me follow up instantly and send complete quotes. Couples stop feeling like they have to drag information out of me."

    Emily Hart

    Wedding Planner, Manchester

  • "It feels like having someone in the office while I am out shooting. Drafts are waiting when I get back, and I just review and send."

    Sophie Lane

    Photographer, Cotswolds

  • "My biggest change is having admin off my head. Deposits get chased, quotes get drafted, and I can focus on the cakes again."

    Natalie Reeves

    Cake Designer, Leeds

Abby, founder of Wedplicity and owner of Bakebella wedding cakes

Abby

Co-founder of Wedplicity & Bakebella

20 years in the wedding industry
Rob, co-founder of Wedplicity and Senior Technical Architect

Rob

Co-founder & Senior Technical Architect

Enterprise platform background

Built by a wedding pro,
for the way wedding businesses work

I'm Abby, and I run Bakebella. After nearly 20 years in the wedding industry, I know the pattern far too well: brilliant creatives doing incredible work, then drowning in admin after the day is done. Inquiry replies at midnight. Quotes half-written. Follow-ups that never get sent. Entire weeks swallowed by paperwork that still somehow never feels finished.

I lived that myself. After a 12-hour day covered in icing sugar, I would sit down to invoices, inquiry replies, and half-finished notes, knowing I needed help but not another person to manage. Not because I did not care, but because everything was scattered and too much of it lived in my head.

I tried every platform going. CRMs, invoicing apps, project management tools. They were either too generic, too clunky, or clearly built by people who had never had three weddings in one weekend and six couples waiting on different answers.

So I roped in my partner and said, "can we just build what I actually need?" That kitchen-table conversation turned into Wedplicity: a smart wedding CRM and business brain that keeps the work connected and helps prepare the admin.

If you've ever ended a Sunday night thinking, "I love what I do, so why am I still doing admin instead of resting?" I built this for you.

Read our full story →

Common questions

Everything you need to know about Wedplicity before you start.

  • What does a virtual assistant for wedding planners actually do?

    It drafts inquiry replies in your voice, builds proposals from your real packages, schedules follow-ups, prepares deposit and balance reminders, and surfaces the next milestone for every couple on your books each morning. You review and approve everything before it sends. Optional Good / Better / Best proposals are available when you enable them.

  • How is an AI virtual assistant different from a human VA?

    A human VA is a person who can use judgment and take on work independently. Wedplicity's AI assistant is a built-in part of your CRM. It uses your catalog, calendar, contracts, approved studio knowledge, and conversation context to prepare work for your review.

  • Can it handle full, partial, and day-of packages?

    Yes. Each package is defined in your catalog with its own scope, deliverables, and pricing. Proposals are built from real package data, not free-text guesses, so a day-of proposal never accidentally lifts language from a full-planning one. You can optionally present those packages as Good / Better / Best choices for couples.

  • Does it help with vendor coordination?

    Yes. Store your trusted vendor network, link vendors to events, and the organizer keeps every booking's vendor list, timeline, and contracts in one view. The assistant can draft vendor outreach in your tone.

  • Will the assistant ever message a couple without my approval?

    No. Every draft sits in your inbox waiting for review. You can edit, approve, rewrite, or skip. The assistant prepares; you decide.

  • How do I make it sound like me?

    Set your preferred warmth, formality, phrasing, sign-offs, boundaries, and FAQs in Wedplicity. The assistant uses that approved guidance for each draft, and you can edit every message before it sends.

Ready for a wedding CRM that thinks like your studio?

Bring your bookings, admin, and client journey into one smart business brain built for wedding professionals.

✓ 30-day free trial   ✓ AI-assisted, human-approved   ✓ £39 / $49/month after   ✓ Cancel anytime
An unhandled error has occurred. Reload